A2: Registration

Responsibility for Maintenance: Registration and Records

Date of most recent changes: June 26, 2023

I. Policy Statement

Student requests for course registration and changes to their registration shall be subject to the conditions and procedures set forth in this policy.

II. Reason for Policy

This policy is designed to establish consistent rules for the processing of changes to students’ registration.

III. Applicability of the Policy

All students, faculty and Registration and Records personnel should be familiar with this policy.

IV. Contacts

Office Name Phone Email/URL
Student Central  (315) 498-2000 occinfo@sunyocc.edu

V. Definitions

Term Definition
Registration  The College’s designated registration period, as scheduled prior to the start of each semester.

VI. Procedures

Registration Changes  

Courses may be added or sections of the same course may be changed through the first 6 business days of the semester. The College shall post these dates for each term, and deadlines for courses shall be adjusted proportionally. Any students wishing to add a course after this time must have instructor approval. Students adding a course after classes begin are responsible for all missed work but may not be penalized for absences which occur before they are registered for the course. 

Audit 

Audit status may be declared at the time of registration. All applicable tuition and fees are applied to curses chosen as audit. Audit students must meet all course prerequisites and co-requisites, if applicable, and receive permission of instructor. Auditing a course means that the student enrolls and attends the class but does not receive a grade or earn credit. Students who choose to audit will not be allowed to take the final exam. Mid-term and other coursework evaluations will be at the discretion of the instructor. The "AU" designation will be awarded in the care of satisfactory attendance, as determined by the instructor. A change from audit to credit status may not be made. Students may audit a course only one time. 

Change to Audit Status  

Students may elect to declare audit status instead of withdrawing. To declare audit status, the student must obtain the instructor's written approval. The final day to declare audit status is four weeks prior to the last day of classes. Once approved for a change to audit status, the requirements of Academic Rule III.C apply.  

Student Drops & Withdrawals  

Students must drop courses prior to the start of the semester to receive a full refund. The last day to drop and remove a class from the official transcript is the end of the third week of the semester. The College shall post these dates for each term, and deadlines for courses shall be adjusted proportionally. After the third week of the semester, drops are considered withdrawals and are recorded with a "W" on the transcript. The last day to withdraw from a course is three weeks prior to the last day of classes. 

Non-Attendance 

For students who never attended by the College's defined census date, faculty are required to assign an "NA" ("Never Attended") in classes where there is a face-to-face component. In face-to-face and hybrid classes, attendance is defined as being present for at least one meeting of the class. In online classes, attendance is defined as logging into the class at least one on or after the first day of the semester. In real-time online courses, attendance is defined as presence in at least one class meeting, which may include responding to roll call, or participating in a chat or discussion board. The "NA" will remove the student from the class. Students who stop participating through non-attendance, missing exams, or other assessments in the course after the "NA" period, and who, in the professional judgement of the faculty member, are effectively no longer students in the course at the midpoint of the term may be assigned an "X" which removes the student from the course. An "X" grade may only be assigned at the designated "X" assignment period of the semester, which occurs at the midpoint of the semester. 

Exceptions  

In unusual or extenuating circumstances, the Scholastic Standards Committee will consider exceptions to the requirements of this policy. Petitions to waive the academic rules available at Student Central.

VII. Forms/Online Processes

 

Approved by OCC Board of Trustees April 3, 2006

Updated and approved by the President January 6, 2010

Updated and approved by the President January 25, 2011

Updated and approved by the President April 30, 2013

Updated and approved by the President June 19, 2015

Updated and approved by the President June 23, 2021

Updated and approved by the President June 13, 2022

Updated and approved by the President June 26, 2023