F1: Community Use of Campus Facilities

Responsibility for Maintenance: Events Management

Date of most recent changes: June 19, 2018 

I. Policy Statement

Onondaga Community College’s facilities are a significant community resource. This policy sets forth the guidelines the College will use in permitting public/community use of these facilities.

II. Reason for Policy

This policy is intended to create guidelines under which the College may allow organizations to use its facilities on a non-discriminatory basis, while ensuring that such uses do not materially conflict with the College’s programs and its mission.

III. Applicability of the Policy

All members of the College community, as well as any members of the general public desiring to use the College’s facilities, should be familiar with this policy.

IV. Related Documents

• Onondaga Community College Hold Harmless Statement
• Onondaga Community College Insurance Requirements
• 8 NYCRR Part 605 Use of College Facilities

V. Contacts

VI. Procedures

Community and other external organizations may use College facilities where such use can be coordinated with College activities. Political organizations may be approved to use College facilities, provided that equal access will be given to other points of view. Appropriate fees will apply. The College reserves the right to refuse the use of facilities to any individual or organization.

Associated Fees

Organizations that use College facilities are subject to rental fees established by the College. Payment will also be required for all incidental expenses that may arise, including but not limited to, the use of phone, internet, copying, audio visual equipment and additional staffing requirements.

Lease Agreement

All organizations and individuals wishing to use College facilities will be required to enter into a standard lease agreement. The lease agreement will require, among other things, that the organization/individual carry specified types and amounts of liability insurance covering the use of the College's facilities, listing the County of Onondaga, Onondaga Community College, and Onondaga Community College Housing Development Corporation (where applicable) for liability arising out of its use of the facilities. The organization/individual will be required to submit proof of the required insurance prior to assuming the premises.

Conduct of Organizations

All organizations and individuals using the College’s facilities must abide by all federal, state and local laws and must abide by the College’s policies. Children must be accompanied by adults and have responsible adult supervision at all times.

Library Use

The College will grant members of the public access to the College's library in a manner that is both fiscally sound and consistent with the College's educational mission. Members of the public must abide by the Library's policies. 

Approved by OCC Board of Trustees April 3, 2006

Updated and approved by the OCC Board of Trustees April 27, 2010

Updated and approved by the OCC Board of Trustees June 19, 2012

Updated and approved by the OCC Board of Trustees June 17, 2014

Updated and approved by the OCC Board of Trustees June 19, 2018