B10: Availability of Policies and Procedures for Inspection

Responsibility for Maintenance: Office of the President

Date of the most recent changes: June 1, 2010

I. Policy Statement

Onondaga Community College shall make its policies and procedures available for review by members of the College community, subject to and in accordance with the terms of this policy.

II. Reason for Policy

Regulations promulgated by the New York State Department of Education require the College to make its policies available for inspection to members of the College’s constituency. This policy provides a procedure under which current and prospective students, faculty, staff, and members of the public can access and review the various operations and management policies the College has created.

III. Applicability of the Policy

All members of the College community should be familiar with this policy.

IV. Related Documents

Federal Family Educational Rights and Privacy Act, 20 U.S.C. Section 1232g, 34 C.F.R. Part 99
New York Public Officers Law, Article 6 (Freedom of Information Law)
New York Public Officers Law, Article 7 (Open Meetings Law)
New York State Department of Education Regulations, 8 NYCRR Part 604.2 (b)(11)
Onondaga Community College Policy B5 the Freedom of Information Law and Open Meetings Law
Onondaga Community College Policy C1 Compliance with the Family Educational Rights and Privacy Act

V. Contacts

Subject	Office Name	Title or Position	Telephone Number	Email/URL
General Questions Regarding Policy	Office of the President	Chief of Staff	(315) 498-2551	hartj@sunyocc.edu
Access to Specific Policies	Office of the President	Records Access Officer	(315) 498-2551	hartj@sunyocc.edu

VI. Procedures

Policies are available for inspection by the College community during normal business hours. Individuals may request copies of policies for $.25 per page. This policy applies only to those College policies that have been formally adopted and are in full force and effect at the time of a request; it does not require the College to create new policies, or descriptions of its informal business practices that have not been codified as formal policy, in response to a request.

If an individual needs assistance locating a policy, he/she should contact the College’s Records Access Officer. All policies can be reviewed through the Office of the President.

VII. Forms/Online Processes

To the extent reasonably possible the College has placed various policies on its web site for the convenience of members of the College community: The Centralized Policy Manual

Approved by the OCC Board of Trustees April 3, 2006

Updated and approval by the Board of Trustees on June 1, 2010